Notarial Services

What are Notarial services?

 

Notarial services are offered in person and by appointment only at the Australian High Commission in Pretoria. Please visit Smartraveller before booking an appointment to learn about the different types of notarial services we offer and requirements before we can perform them. Please bring your valid passport or ID card and the original documents to the appointment.

Please also check under the "local suppliers" section of this page to find information on South African notaries public and the notarial services they may be able to perform for you.

Notarial fees

The High Commission is governed by the Consular Fees Act 1955 and the fees charged are stipulated therein.  Fees are payable at the time of appointment using a credit or debit card.  Diner’s Club, American Express or virtual cards are not accepted.  All payments are made in AUD only.  Current notarial fees can be accessed using the below link. Note the fees are payable per document/signature and per copy and are non-refundable.

 

Credit Card Authorisation Form

 

To make a notarial appointment at the Australian High Commission in Pretoria, please click here:

 

 

Australian Driver's Licence Renewals

 

The Australian High Commission in Pretoria can witness signatures and endorse photos for driver's licence renewal forms. We cannot renew the licences. We also cannot assist with verification of driver's licence letters for converting your licence to a local one.  Please contact the relevant road authority in Australia to obtain the necessary form for renewing your licence while residing overseas.  

 

FAQs

Do you provide notarial services from anywhere else in South Africa?

No - unfortunately these services are only available from the Australian High Commission in Pretoria.

The form says I can use a JP or police officer but I can't find one who is willing to do this in South Africa. What can I do? 

Generally the guidance about who can witness or legalise a document is provided with the assumption you are in Australia, where police and JP's are commonly used for these services. This is not the case in South Africa or once you are overseas.

I've been told I need to get this done by the High Commission.  Is there someone else I can use?

Some organisations - such as your bank or a Government agency - may stipulate that you must use an Australian Embassy or High Commission if you are overseas.  We would recommend you contact the authority  you get your documents legalised and ask who they will or won't accept. Some agencies may accept a local solicitor or notary public to perform these services.

I've been asked to get you to verify my ID, what documents do I need to bring into you?

We cannot advise you on what documents you may need to provide. If you have questions about what is required you need to seek clarification from the agency who is requesting that you have this done.

Why does this cost money when I can get it for free in Australia?  

The charges for the overseas provision of these services is set by the Consular Fees Act 1955.

 

Local Suppliers

 

Often it is not necessary for a consular officer to perform the notarial service requested. We would recommend that you contact the organisation or authority requesting the document and ask for a list of suppliers who may perform the service. Australia and Germany are party to the 1961 Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents and often a certified copy of a document or a signature witnessed by a South African notary public (with an English stamp) and an apostille affixed to the document by the South African authorities is sufficient.

You can find notaries public in South Africa here. The search engine allows you to search for notaries public in your area. You can filter your search by location and language. We recommend contacting the notary public in advance to ensure that they have an English stamp for the certification/authentication. 

If you are unsure of the legislative requirements relating to witnessing signatures on a particular document, you should seek independent legal advice. The Australian High Commission Pretoria cannot provide legal advice.

The Statutory Declarations Regulations 2018 (the Regulations) commenced on 18 September 2018. The Regulations now specify that a notary public (however described) appointed overseas, exercising his or her functions at that place, is able to witness a Commonwealth statutory declaration. This is in addition to the ability of notary publics appointed in Australia to witness Commonwealth statutory declarations.

 

Statutory Declarations

 

STATUTORY DECLARATIONS - Please complete the statutory declaration (do not sign) and have it ready for an officer to witness your signature at the Australian High Commission. For a copy of a blank statutory declaration form, please click here.

 

Translations

Australian High Commission Pretoria do not provide translation services. Please visit www.translators.org.za for a list of certified translators and interpreters.

Apostilles

Certificate of Non-Impediment to Marriage